2018 NASPA Annual Conference

Housing in Philadelphia Overview from NASPA’s Director of Meetings


Housing for the 2018 NASPA Annual Conference officially opens October 2! We are incredibly excited to see you all in Philadelphia in March. There are many different housing options available for those attending Annual Conference. On the Plan Your Trip section of the NASPA web page you will see a list of many hotel options that will fit your brand loyalty or your budget. Which hotel is right for you? The hotel map could be a good start!

While the Marriott Downtown is the headquarter hotel, there are an equal number of events taking place at the Sheraton Downtown. Most educational sessions will take place at the Convention Center and the Marriott Downtown. We encourage faculty members to stay at the Sheraton Downtown as the faculty lounge, faculty breakfast, special faculty sessions, and scholarly paper programming will be located at that property.

Meetings and receptions will take place between the Marriott Downtown, Sheraton Downtown, Courtyard, and Loews. By now, most of you have been assigned a location for your requested meetings, events, and receptions, and received an e-mail confirmation from me or the meeting planner, Greg Morris. We are still accepting requests up until November 1, so if you need a meeting or event space please request it soon. Be sure to put second options dates and times as space is tight and times are limited.

All hotels are less than .8 miles from the convention center. With the exception of the ADA shuttle, hotel shuttles will not be available from any property to the convention center. If you have any ADA requests, please be sure to indicate them in the allocated section when you register. If you have any questions regarding accessibility at our NASPA Annual Meeting, please send an email to which is monitored by NASPA and the Disability Knowledge Community (DKC).

Do philanthropy and hotel missions drive your decision when booking a hotel? If so, did you know of Hilton’s dedication and support of veterans and military spouses? To read about their veterans programs, go here. The Loews brand focuses on social responsibility to the hotel’s local community and donates food and goods to homeless shelters. Loews also helps fund local educational projects and public schools in need. The Loews also has a Minority Business Enterprise Program which focuses on providing economic opportunities to minority and women owned businesses. Read more about their efforts here. The Marriott, which is the largest of all hotel brands after acquiring Starwood, has a collective focus on local giving, diversity, and corporate social responsibility. Learn more about their corporate social responsibility here. Do you travel with your pet? The Kimpton hotel brand allows pets in every single one off their properties. Stay at the most pet-friendly brand around and book at the Hotel Palomar! Read their pet commitment here. Most hotels have a sustainability program and rely on guests like you to help keep them sustainable. Hang those towels up that you can reuse and consider putting a “Do Not Disturb” sign on your room for a day or two to help with their green initiatives!

If you’re a participant of The Placement Exchange and staying over for the NASPA Annual Conference consider getting yourself a little more room at the Embassy Suites, Home2Suites, Residence Inn or the Windsor Suites as you will be in Philadelphia for quite an extended period of time. These hotels will work great for those who want a roommate as well. We will, once again, be offering a roommate matching tool courtesy of RoomSync. Check the Plan Your Trip page of the NASPA web site as we will launch that system soon!

Do you want to stay at the newest hotel? The Aloft Philadelphia Downtown will open its doors October 24, so be among some of the first guests to stay in that property! Or for $10 more than the Le Meridien or the Westin, this might be the year that you consider staying at the Ritz Carlton. We know many of you are very budget-conscious so the room block there is small, but it could be affordable if you find that perfect roommate.  

Hotel pricing ranges from $189 to $269 in our Philadelphia conference block. Don’t forget, you can only book housing in our conference block with our official housing provider through registration or by contacting our housing bureau at 877.277.2820 (Domestic) or 847.996.5820 (International). You will not be able get into the NASPA conference block by calling any of the hotels direct.

We have already received a record number of program submissions for our 100th gathering, so be sure to book your room soon as we plan on hosting our largest Annual Conference yet. A listing of all of the conference hotels is available here.

Poaching and Piracy “What is that” you ask? Hotel piracy is when companies and groups who ARE NOT affiliated with NASPA call or e-mail you and try to get you to book hotels in the NASPA conference block. Since the official conference block doesn’t open until Monday, if you have been led to believe you booked a room in our block you could be a victim of piracy.

NASPA has worked diligently with the hotels in Philadelphia to establish room blocks for attendees and exhibitors. Improper solicitation of hotel reservations from any company or housing provider other than Experient is not approved by NASPA. Reservations made by unaffiliated organizations may appear to be for lower rates, however they may be illegitimate, have unreasonable cancellation or change penalties, or be completely non-refundable. Please be aware of, and report any unauthorized solicitation to NASPA by e-mailing I know many people have already gotten calls and emails, the pirates get more creative in their tactics every year.

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