NASPA
2018 NASPA Annual Conference

For Presenters

The 2018 Conference Leadership Committee is excited to have you present your educational session at the 2018 NASPA Annual Conference in Philadelphia. NASPA's 100th annual gathering is not far away and it is presenters like you who make the NASPA Annual Conference a quality event. Please see below for presenter resources as it relates to accessibility guidelines and presenter tips, audio visual information, the conference powerpoint template, and information regarding the presenter ready room in the Pennsylvania Convention Center. 

Latest News for Presenters

Resources for 2018 NASPA Annual Conference Presenters

Audio/Visual Information

Educational sessions* at the 2018 NASPA Annual Conference will be equipped with the following:

  • LCD Projector & Screen (HDMI input)
  • Podium & Microphone
  • Audio Speakers for Computers 

* This does not include Poster Sessions

NASPA does NOT provide laptops or Apple/Mac adapters. You MUST come prepared for your presentation with your own laptop or Apple/Mac adapter.

Request A/V Equipment

If you find you need additional audio visual equipment, please fill out the AV Order Form and work with our Audio Visual provider (PRG) directly. Contact information is provided on the form.

You will need to rent this additional equipment at your own cost.

All advanced orders must be submitted by February 19, 2018. If you submit your AV request to PRG after February 19, 2018, pricing will increase. 

Please note that no audio visual equipment is provided for Poster Sessions.

Internet

Complimentary wireless internet will be available in public areas of the Pennsylvania Convention Center ONLY. If you would like to purchase internet for your presentation, please fill out the internet order form below and work with the venue directly. You will be responsible for the cost of additional internet for your presentation.

If you would like to order internet and your presentation is taking place in the Pennsylvania Convention Center, please complete the Internet Form.

All advanced orders must be submitted by February 6, 2018. If you submit your internet order after February 6, 2018, prices will increase. 

If you have any questions regarding Audio Visual equipment, please contact Greg Morris at gmorris@naspa.org

Conference PowerPoint Template

The Conference Committee asks that you use the Conference Template for your PowerPoint handouts. This will help brand the NASPA Annual Conference and will provide a clear template that is accessible for participants as well! 

Please also visit the Accessibility Guidelines section of this page for tips on how to make your presentation accessible for all conference attendees!

Presenter Ready Room

A Presenter Ready Room will be provided for all presenters at this year’s conference.  The Presenter Ready Room will be located in room 109 A in the Pennsylvania Convention Center.  

Please make sure you still visit the Registration Desk to check-in and receive your name badge and conference materials. It is not necessary that you visit the Presenter Ready Room. It is simply there for your convenience as a presenter.

The Presenter Ready Room will have the same exact equipment available as in the presentation rooms. The room is available on a first-come, first-served basis so please be patient with your fellow presenters. We also ask that in fairness to everyone to please limit your time when using the equipment.

  • A LCD projector will be available to preview your presentation. You must bring your own laptop to your presentation, and laptops WILL NOT be provided in the Presenter Ready Room.
  • AV Technicians will be available if you run into any issues.
  • Please bring any necessary adapters if you have a MAC or tablet for your presentation.

The Presenter Ready Room will be available during the following hours:

  • Sunday, March 4
    8:00 AM – 8:00 PM
  • Monday, March 5
    7:30 AM – 5:00 PM
  • Tuesday, March 6
    7:30 AM – 5:00 PM
  • Wednesday, March 7
    7:30 AM – 12:00 PM

Accessibility Guidelines/Tips for Presenters

NASPA is committed to ensuring our programs are accessible to and usable by any individual with a disability. We would like conference presenters to follow the guidelines listed below for their presentations in order to allow each attendee to maximize their conference experience.

Be aware that when presenting to an audience which include people with visual, learning, and cognitive disabilities that all visuals need to be described verbally. For example, "The first slide covers these three points..."

It is helpful for you to upload your presentation or handouts ahead of time (e.g. outline of presentation, PowerPoint slides, statutory language, or essential definitions that are the subject of the presentation).  If there are sign language interpreters in the room, make sure they have a copy of your presentation before you begin.

All documents, including PowerPoints, must use a sans serif font such as: Arial, Tahoma, Verbena, Helvetica (do not use Times New Roman, it is NOT a sans serif font). The minimum font size is 12 pt for standard-size copies, 18 pt for large print copies.

Please do not use italics, as they can be hard for persons with low vision to read. Please use left-justified text with a ragged right edge which is better for screen readers. Bullets and numbering may be hard for a Braille reader to follow if indented. Please use indentations sparingly.

Use a sans serif font that is at least 22 pt; A light colored background with dark text is preferred; Use a plain background without any watermark, photo, or design behind the text; Use as an outline for your presentation, using short sentences and/or bulleted phrases (about 4 lines of text / 40 words per slide); Avoid long sentences; Keep it short. As a rule of thumb, 1 slide for every 2 minutes of speaking time; 

The use of pictures or any non-text media in an otherwise accessible document will make the document inaccessible. However, this can be resolved by including a text description of the picture or non-text media. There are two ways to add alternative text descriptions to an image: (a) text that explains the image can be manually added, such as a descriptive caption under a photo; or (b) inserting an “alt text” tag that is not visible on the printed page but which can be read by a screen reader.

To the extent possible, please avoid the use of tables and graphs. Graphs are similar to photos and are not accessible. They must be accompanied by a text description and/or an alternative text tag. Tables are most accessible when the information is presented in a logical order that follows how a screen reader tabs through the rows and columns.  Also, keep tables simple, using as few columns as feasible.

If a presentation includes a video, that video MUST be captioned.

Tips for Presenters

Provide handouts in an accessible electronic format.

Speak slowly and clearly with amplification. Do NOT rely on the perceived amplification of your own voice -- USE the microphone. This takes the onus of individuals within the audience having to indicate their inability to hear the presenter. This helps ALL participants, as ambient noise can often make it hard to hear a presenter even for those who generally have no difficulty hearing.

Restate questions before answering them.

Use person-first langauge (e.g. "students with disabilities," rather than "disabled students").

Offer contact information for questions.