NASPA
2018 NASPA Annual Conference

FAQ

We understand that attending a conference can be a bit overwhelming. To help, we’ve assembled a list of our most common questions so that you can get the answers you need.

Additional questions?

Still can’t find what you’re looking for?

For questions related to conference logistics and hotels contact Jill Gately at jgately@naspa.org.

For questions regarding programs, submissions, and reviews contact Greg Morris at gmorris@naspa.org. 

For questions regarding Exhibits and Sponsorships contact Fred Comparato at fcomparato@naspa.org.


General

What are the official dates of the Annual Conference?

The Annual Conference will take place Saturday, March 3, 2018 to Wednesday, March 7, 2018.

How many people will be at the conference?

The NASPA Annual Conference had nearly 7,000 attendees in 2017.

How can I become an exhibitor?

We have many different exhibitor and sponsorship opportunities at the NASPA Annual Conference! Exhibitor information can be found on the Sponsor & Exhibit page of the Annual Conference website. You can also email Fred Comparato at fcomparato@naspa.org.

What is the headquarter hotel?

The headquarter hotels will be announced as housing opens in October 2017.

Registration

Can I pay my membership dues and conference registration fee all at the same time?

No, you must pay your membership dues first. Once your membership has been paid for, you can log-in to the registration system and register for the conference at the member rate.

Can I add other items to my registration at a later date?

Yes, you can log back into your profile and register for pre-conference workshops, or other conference activities after you purchase your conference registration.

What is a Guest registration? Who is it for?

Guest registrations can only be purchased in addition to a full registration. All guests will be identified with an appropriate name badge. A guest is defined as a spouse or significant other, friend, or relative who is not a member of NASPA, is not qualified to become a member, and does not work in a student affairs related occupation. If you want to bring a guest, please provide their name and pay the registration fee during your online registration process. All guests must check-in at the registration desk onsite.

A guest registration includes admission to the opening session, opening reception, featured speaker on Monday & Tuesday and closing session on Wednesday. Guests can attend "open evening receptions" (NOT the VPSA Reception or any "invite only" or "closed receptions"). Guest registrations DO NOT include pre-conference workshops or any educational sessions outside of the Featured Sessions mentioned above. 

Can I only attend a pre-conference workshop and not the entire NASPA Annual Conference?

There are only a select number of pre-conference workshops you can register for without having to register for the NASPA Annual Conference. These include the International Symposium, Community College Institute, Undergraduate Pre-Conference Workshop the the VPSA Institute.  In order to register for any other pre-conference workshop, you MUST be registered for the NASPA Annual Conference.

Are there any meals included with the conference registration fee?

Meals are NOT provided during the conference. There will be light appetizers served during the opening reception and exhibit hall breaks may offer coffee or ice cream. Some institutions, knowledge committees, and other sponsored groups will choose to host receptions/meetings that may have food and beverage available but this is not guaranteed.

Presenting

How can I present a session?

Please visit the call for programs page to submit your program. If you have specific questions about program submissions and reviews please contact Greg Morris at gmorris@naspa.org.

Do you have to be a NASPA member in order to present a session?

You do not have to be a NASPA member in order to submit a session for the NASPA Annual Conference. However, if your session gets accepted, the Coordinating Presenter must become a NASPA member.

Do I have to register for the conference if I’m presenting a session?

Yes, you must register for the conference if you are presenting a session. There are no discounts for presenters.

What is the deadline to submit a program?

The deadline to submit a program proposal is September 1, 2017 

Can I edit my program submission (content and presenters) after its been accepted?

Please contact Greg Morris at gmorris@naspa.org in order to make edits to your program proposal. 

Housing

When does housing open?

Housing opens on October 2. You must make your hotel reservations through our housing bureau in order to receive the conference rate. Your housing reservations can be made online starting October 2 when full registration opens.  

Hotels will not accept call-ins to their properties to receive the conference rate.  You must book through the housing bureau and not with the hotel directly.  

Are shuttles provided from the hotels to the Convention Center?

The hotels are currently within walking distance to the Philadelphia Convention Center. ADA Shuttles can be requested in your online registration. 

Meeting, Event, and Reception Space Requests

How do I submit a meeting, event, and reception space request?

You can find detailed information on how to submit a meeting, event, and reception space request by visiting this section of the NASPA Annual Conference web site.

When is the deadline to submit a meeting, event, and reception space request?

If you are submitting a request on behalf of a Knowledge Community you will be priority scheduling if you submit by September 1, 2017.

All other requests are due by November 1, 2017.

Who do I contact if I have questions about space requests?

Please contact Jill M. Gately, Director of Meetings, at 202-719-1167 or jgately@naspa.org.